CODE 705.4
Credit Cards
Employees may use school district credit cards for the actual and necessary expenses incurred in the performance of work=related duties. Actual and necessary expenses incurred in the performance of work related duties include, but are not limited to, fuel or school district transportation vehicles used for transporting students to and from school and for school-sponsored events, payments of claims related to professional development of the board and employees, and other expenses required by employees and the board in performance of their duties.
Employees and officers using a school district credit card must submit a detailed pre-approved requisition in addition to a credit card receipt indicating the date, purpose and nature of the expense for each claim item. Failure to provide a required documentation shall make the employee responsible for expenses incurred. Those expenses shall be reimbursed to the school district no later than ten working days following us of the school district’s credit card.
The school district may maintain a school district credit card for actual and necessary expenses incurred by employees and officers in the performance of their duties. With prior board approval, the superintendent may maintain a school district credit card for actual and necessary expenses incurred in the performance of the superintendent’s duties.
It shall be the responsibility of the superintendent to determine whether the school district credit card use if for appropriate school business. It shall be the responsibility of the board to determine through the audit and approval process of the board whether the school district credit card use by the superintendent and the board if for appropriate school business. The board will be provided all documentation for charges monthly.
The superintendent shall be responsible for developing administrative regulations regarding the actual and necessary expenses and use of a school district credit card. The administrative regulations shall include the appropriate forms to be filed for obtaining a credit card.